CUE's Bookkeeping Model

The Executive Board adopted a bookkeeping model (approved 5/17/00) that provides for Statewide Accounting, with the Statewide treasurer writing all checks (or delegating this task to a bookkeeper) for the organization, including local campus expenses. Although Statewide will write checks for locals, separate accounting will be kept for each campus's expenditures and dues income for their individual use, and expenditures of local dues income shall not be subject to Statewide approval.

Locals may maintain a reasonable Local Spending Account for emergency use or for use with vendors who will not issue credit or lines of credit to locals. This fund shall be set up with no fewer than two (2) signatures in a bank account in the name of the union, with the local Treasurer and another officer both being required to sign. Reimbursement to this Local Spending Account will be paid by the Statewide bookkeeper from the local's reserve when receipts are presented for reimbursement.

Invoices forwarded to Statewide for payment will require the local Treasurer's and another officer's signature (same as required for local bank account). Checks shall be written weekly by statewide accountant for expenses and invoices submitted by locals for payment.

Local employee time sheets shall be approved by the local and forwarded to the Statewide treasurer for payment, who will then forward them to the payroll service. Salary, payroll taxes and deductions shall be deducted from the local's account. Employees will be paid at least on a monthly basis.

Statewide will assign chargeable/non-chargeable status to local spending for the purpose of Fair Share auditing. Statewide will send monthly financial reports to the locals indicating their dues income, expenditures and balances. Statewide will also maintain an inventory of equipment purchased by locals with CUE funds for the purpose of tax and/or audit records.

Local Spending Accounts

(Approved 6/12/00)

1. The money available for the locals will be a transfer of funds from the statewide bank account to the local's bank account, and will be available for approved local expenditures.
2. The amount of the Local Spending Accounts will be a minimum of $500 and maximum of $2500 -- the locals will request the amount and can increase or decrease the amount that is needed within the limits described above.
3. In order to receive the fund the local will have to show that they have a separate CUE checking account which requires two signatures.
4. As described in the bookkeeping model adopted, in order to have the local spending fund replenished by statewide, locals will have to submit valid receipts for all expenditures; No receipt, no money.
5. Locals will be expected to keep records of all transactions as directed by the statewide treasurer and the statewide bookkeeper.
6. Local bank accounts will be subject to the audit confirmation procedures, and will be reconciled monthly by the statewide bookkeeper.